The Start

Dear Personnel Director,

Dear Sir or Madam: (use if you don't know who you are writing to)

Dear Dr, Mr, Mrs, Miss or Ms Smith: (use if you know who you are writing to, and have a formal relationship with - VERY IMPORTANT use Ms for women unless asked to use Mrs or Miss)

Dear Frank: (use if the person is a close business contact or friend)

The Reference

With reference to your advertisement in the Times, your letter of 23 rd March,

your phone call today,

Thank you for your letter of March 5 th .

The Reason for Writing

I am writing to inquire about

apologize for

confirm

Requesting

Could you possibly?

I would be grateful if you could

Agreeing to Requests

I would be delighted to

Giving Bad News

Unfortunately

I am afraid that

Enclosing Documents

I am enclosing

Please find enclosed

Enclosed you will find

Closing Remarks

Thank you for your help Please contact us again if we can help in any way.

there are any problems.

you have any questions.

Reference to Future Contact

I look forward to ...

hearing from you soon.

meeting you next Tuesday.

seeing you next Thursday.

The Finish

Yours faithfully, (If you don't know the name of the person you're writing to)

Yours sincerely, (If you know the name of the person you're writing to)

Best wishes,

Best regards, (If the person is a close business contact or friend)

Dear Mr. Doe,

I am writing to ask whether it would be possible for you to provide a reference for me?

If you were able to attest to my qualifications for employment, and the skills I attained during my tenure at ABC Company, I would sincerely appreciate it.

I am in the process of seeking employment and a positive reference from you would enhance my prospects of achieving my career goals.

Please let me know if there is any information I can provide regarding my experience to assist you in giving me a reference. I can be reached at [email protected] or (111) 111-1111.

Thank you for your consideration.

Sincerely,

Dear Mr./Ms. Smith:

Re: Request for an Interview

I am writing to request an interview to discuss available positions in the [name of department] with your company. [If you were referred to the company by someone you know, be sure to include this information here. "James Ray, who is an employee in your Sales Department, suggested I contact you."]

I am a graduate of [name of educational institution you attended] and I have [x] years of experience in the field of [name of industry or field of study]. I am currently looking for new employment opportunities and I would like to have the opportunity to discuss how my skills and abilities can be of benefit to your company.

I will contact you by phone next week to set up a convenient time when I can discuss my qualifications. I will bring my resume with me at that time. If you have questions or would like more information, please feel free to contact me by phone at [area code and number here]. I can also be reached by e-mail at [your e-mail address here].

Thank you for taking the time to consider my request, and I will be in touch with you soon.

Sincerely,

Dear Ms. Tailor,

I am writing this request letter to re- schedule my interview for the post of Technical officer for Mechanical Department of White Chemicals Pvt. Ltd as I could not reach for the interview session held on April 13, 2010 due to my bad health conditions.

I am an educated person with M. Tech in Mechanical Engineering with good experience of three years of working within same department. I am sure that my additional education courses and excellent communication skills will prove to be supportive to the company. So I can assure you that I am the right candidate for this post as my previous candidature meets all requirements. Although, I am two days late for the interview, but I would really appreciate your positive efforts to this regard.

I can ensure you the dedication, punctuality and hard work towards my work. Kindly provide me one chance to prove myself. You can contract me on 2345 765 8033 in case of any query.

Thank you for your time and consideration.

Thanks and Regards,

John Allison

Dear Hiring Manager,

I would like to express my interest in a position as editorial assistant for your publishing company.

As a recent graduate with writing, editing, and administrative experience, I believe I am a strong candidate for a position at the 123 Publishing Company.

You specify that you are looking for someone with strong writing skills. As an English major, a writing tutor, and an editorial intern for both a government magazine and a college marketing office, I have become a skilled writer with a variety of experience.

My maturity, practical experience, and eagerness to enter the publishing business will make me an excellent editorial assistant. I would love to begin my career with your company, and am confident that I would be a beneficial addition to the 123 Publishing Company.

I have enclosed my resume, and will call within the next week to see if we might arrange a time to speak together.

Thank you so much for your time and consideration.

Sincerely,

Dear Salutation LastName,

A successful consultative sales person has the ability to develop and nurture long-term relationships. My success in this area is well documented. My customers will tell you I am efficient and organized; a helpful people person with superior follow-through; and excellent at building rapport and fostering mutually beneficial relationships. My supervisors look at the bottom line and acknowledge my overall contributions to the company.

Although my enclosed resume is practical in nature, it cannot convey the full level of my eagerness to undertake new challenges. I would like to continue my successful growth in the field of pharmaceutical sales. You will find that I am a rapid learner with a great deal of excitement and enthusiasm in all my endeavors.

I know I will make a positive contribution to [Company Name], and look forward to discussing my capabilities in more detail. I am available for a personal interview at your convenience. I know you are busy, and have many applications to review, so please let me know if you wish to further discuss your requirements and my ability to meet them. Thank you for your time and consideration.

Sincerely,

Your Name